HISTORIAN of KOJAIN

     Navin S. Dedhia                                                                  

    (navindedhia@hotmail.com)                                            

     Tel:    408-629-1723  (Res),             408-256-4979  (Off)                                                                                                                                                            

Background:

All organization must preserve some of the key  information, documents, records as part of the history of an organization.  These documents serve as  guide in the future track the progress of an organization.

Goal:

Establish a library file/folder of key documents by Dec 2002.

Responsibilities:

Navin S. Dedhia,   San Jose,  California

Guidelines:

1.  Documents to be preserved for the historical purposes are:

a)      All Federal and State documents

-IRS code 501 © (3) Tax exempt letters from IRS

-KOJAIN Incorporation Letters

-Yearly State & Federal Tax Forms

b)      Yearly Finance Audit Report

c)      Copies of all Newsletters

d)      Year-end Report showing member and finance status along with other pertinent information

e)      Copy of the Constitution & Bylaws and Amendments

f)       Copy of the published KOJAIN directories

g)      Copy of KOJAIN Minutes of  Meetings

h)      Time Log:  Chronological event history of KOJAIN

2.   All documents must be preserved permanently.